How to Write a "Change of Service Requested" Letter for a PO Box in Oaks, PA 19456
Moving or updating your contact information? A "Change of Service Requested" letter is crucial to ensure uninterrupted mail delivery to your PO Box 1280 in Oaks, PA 19456. This guide provides a step-by-step process and sample letter to help you navigate this efficiently.
Understanding "Change of Service Requested"
The phrase "Change of Service Requested" is a formal notification to the United States Postal Service (USPS) that you need to alter the delivery address or other details associated with your existing postal services. This isn't just about forwarding mail; it's about officially updating your records with the post office, ensuring a smoother transition. For PO Boxes, this is particularly important as it involves internal USPS adjustments to their delivery system.
What Information Do I Need?
Before drafting your letter, gather the following information:
- Your Full Name: As it appears on your PO Box registration.
- Your PO Box Number: 1280 in this case.
- Your Current PO Box Address: PO Box 1280, Oaks, PA 19456
- Your New Address (if applicable): This could be a new PO Box, a physical street address, or a different PO Box within the same facility. If you're only updating contact information (phone number, etc.), you can omit this.
- Your Phone Number: A current contact number for the USPS to reach you if necessary.
- Your Email Address (optional): For faster communication.
- Effective Date of Change: When you want the changes to take effect.
What are the Different Types of Changes I Can Request?
You can use a "Change of Service Requested" letter for several reasons:
- Change of Address: Moving your PO Box to a different location (either within the same post office or to a new one).
- Update Contact Information: Correcting your phone number or email address on file.
- Name Change: If your name has legally changed.
- Adding an Authorized Agent: Allowing someone else to receive your mail.
- Suspending Service: Temporarily stopping mail delivery to your PO Box (for example, during travel).
How Do I Write the Letter?
Here's a sample letter you can adapt:
[Your Name] [Your Current PO Box Address] [Your Phone Number] [Your Email Address]
[Date]
Postmaster [Post Office Name] [Post Office Address]
Subject: Change of Service Requested – PO Box 1280
Dear Postmaster,
This letter is to formally request a change of service for my PO Box, number 1280, located at [Your Current PO Box Address].
[Specify the change you need. For example:]
- Option 1 (Change of Address): I am changing my address to [Your New Address, including PO Box number and full address]. Please update my records accordingly, effective [Effective Date].
- Option 2 (Contact Information Update): Please update my contact information. My new phone number is [New Phone Number] and my email address is [New Email Address].
- Option 3 (Name Change): My name has legally changed from [Old Name] to [New Name].
[Include any additional relevant details.]
Thank you for your assistance.
Sincerely, [Your Signature] [Your Typed Name]
How Do I Submit the Letter?
You can submit your letter in person at the post office, or send it via certified mail with a return receipt requested for proof of delivery.
What Happens After I Submit the Letter?
The USPS will process your request and update their records. You may receive confirmation, but it's essential to follow up if you don't see changes reflected within a reasonable timeframe (usually a week or two).
By following these steps and utilizing the provided sample letter, you can efficiently and effectively manage the change of service for your PO Box 1280 in Oaks, PA 19456. Remember to always keep a copy of your letter for your records.
